Paperless board meeting software

You may think there is nothing more simple than paper, but digital tools such as e-signature, online voting, and digital board evaluations make some board tasks far easier. Paperless board meeting solutions have additional features that minimize board effort and meeting preparation. Some of the most valuable features include:. Paperless board portal software is easy to use, simple to implement, and a sure way to avoid forgotten tasks around board meetings.

Make the job of your board secretary easier. With paper meeting minutes, there is often a delay between the meeting and when the board members get access to the minutes. This can deter proper review of minutes and increase the risk of errors. With board management software, minutes tools let you take notes to live in the meeting adding in motions, signatures, and key document links in real-time.

For directors, paper note taking can feel familiar, but so can the experience of leaving those notes elsewhere and arriving at the meeting unprepared. With board portal software, board members access board materials online and make digital annotations right in the documents. Those notes or questions can be shared with other board members, and they are never left behind as directors can access annotated documents later on any device.

With paperless board management, information can be kept up-to-date electronically, with only current versions of documents available to avoid version confusion.

Last-minute changes can be relayed instantly to all, allowing all members of the board to stay on the same page. Unexpected changes will lead to editing documents, reprinting booklets, and redirecting conversations.

With paperless board meetings, the flow of information can remain flexible to changes. One of the most important factors of a meeting is that all members feel comfortable participating and that they are given the opportunity to engage. This can be especially challenging when meetings become remote.

Paperless board meetings enhance convenience for all board members, regardless of where they are located. Each participant can simply join in without being in one central venue.

Furthermore, paper-focused board meetings miss the opportunity for online discussion, which can be more comfortable for some. With paper-focused board meetings, information can get lost in delivery or not reach board members who are traveling. The unintended consequence can be a bias to include some board members on a more timely basis than others.

Paperless meeting software supplies members with different tools such as votes and polls that can improve the decision-making process. Most board portal providers allow users to integrate this software with other business tools.

Paperless meeting software creates a smooth and centralized workspace for directors allowing them to stay in touch with employees. Board portals allow them to communicate between meetings. It means that they will be able to stay focused on the conversation rather than on studying the documents and reports.

Also, such paperless meeting software helps directors to stay aware of processes held within the company every day as most board portals allow users to create, assign, and track tasks. Board portals can be accessed from any device and location as long as a user has an internet connection. All the information uploaded to the board portal is easy to reach, and members can study it even on the go. Data leaks are no joke.

They are expensive, and they can cost a company its reputation once customers realized their sensitive data was exposed. This software will let you hold paperless board meetings while keeping corporate documents reliably protected. Directors get to use additional safety features such as two-factor authentication. Are directors from your board located in different countries?

Is someone on a business trip currently? No problem, just hold a virtual paperless board meeting using video conferencing software and a board portal. Sign up for early access One source of truth No more disconnected tools, documents buried in emails or disorganised sharepoint folders.

I have been using the Smart Sign function to sign contracts. Its very easy to use and the recipient can sign and return the document using their mobile phone. The chat function on the website has been very useful to support me when trouble shooting. Ane B, Project Support Officer. Security is critical Secure your board Some of the most severe cyber attacks happen at a board level, stop emailing sensitive information.

The world of board management is experiencing a significant change A game changing board portal with collaboration at its heart Let Shaparency help your team know precisely what needs to be discussed, what decisions need to be reached and how engagement can be encouraged at every level.

A centralised board portal that supports ultra secure digital distribution of board papers. Interested in understanding how Stellar can support your business with improved security, efficiency and control? Contact us today. Make an enquiry Our industry experts are here to answer your questions. Solutions for both big and small businesses and companies. We can evaluate your business pain points and provide a custom solution and pricing to match.